Employee News

Open enrollment through May 8, 2026

Anonymous — Sun, 10 May 2026 16:00:35 +0000

Open enrollment through May 8, 2026 Anonymous (not verified) Sun, 05/10/2026 - 10:00

Open Enrollment is your annual opportunity to make changes to your CU benefits without experiencing a qualifying life event. This year’s enrollment window runs from 8 a.m. April 20 through 5 p.m. MT May 8.

Off

Traditional

White

Upcoming Change: New I&R IT Ticketing System

Nancy Portner — Thu, 07 May 2026 20:36:38 +0000

Upcoming Change: New I&R IT Ticketing System Nancy Portner Thu, 05/07/2026 - 14:36

I&R IT will be rolling out a new ticketing system as part of our ongoing efforts to improve service delivery, communication, and visibility into IT requests.

What’s changing:

On June 1st, we will be transitioning from our current ticketing process to a new, campus-supported platform. The new system will provide:

• Improved tracking and status visibility

• Clearer communication throughout the lifecycle of a request

What this means for you:

At a high level, how you request support will remain familiar, but you will direct all emails for service requests and incidents to a new email address. The notifications sent will be new and improved to provide you with more insight on your ticket status. We will share the new email address and what to expect in advance of the go-live date.

What’s next:

Over the coming weeks, you can expect additional communications with:

• Instructions for submitting requests in the new system

• What will happen to existing open tickets

• Support options, including office hours

Our goal is to make this transition as smooth as possible and to ensure you feel supported throughout the change. Thank you in advance for your partnership as we move to this improved solution.

If you have immediate questions, please feel free to reach out to the I&R IT team.

Off

Traditional

White

Help Wanted: Utility Plant Operator - Control Room (apply on or before Tues. May 19, 2026)

Nancy Portner — Tue, 05 May 2026 23:15:05 +0000

Help Wanted: Utility Plant Operator - Control Room (apply on or before Tues. May 19, 2026) Nancy Portner Tue, 05/05/2026 - 17:15

The Utility Plant Operator - Control Room position has been posted on the CU Boulder Jobs website through Tuesday, May 19, 2026.

A quicklink to share and view the posting has been created.

Current CU Boulder employees (not including students) should access the job posting and submit interest at the following location:

Log in to the MyCUinfo portal
Select CU Resources > Business Tools > CU Boulder Jobs Internal Job Board
Use the Keyword Search to find this posting number: 71885

Off

Traditional

White

BFI One Team Meeting coming Th. May 14

Nancy Portner — Tue, 05 May 2026 22:47:03 +0000

BFI One Team Meeting coming Th. May 14 Nancy Portner Tue, 05/05/2026 - 16:47

Business, Finance and Infrastructure (BFI) staff are invited to this organization-wide meeting to hear from the Senior Vice Chancellor, learn valuable information, and build connections across our "One Team.”

Join the meeting online using the Microsoft Teams meeting information below, or watch the meeting at one of the following in-person viewing rooms in the University Memorial Center (UMC)

UMC Room 417 – English viewing room (capacity ~34)
UMC Room 247 – Spanish viewing room (capacity ~42), with live translation in Spain Spanish (note: this dialect may differ slightly from what many of us are used to)

Viewing rooms open at 9:30 a.m.; meeting runs from 10:00-11:00 a.m.

The meeting will be recorded and shared with staff afterwards.

If you did not receive an invitation to the Teams meeting via your Outlook calendar, please email bfi@colorado.edu and ask to have it forwarded to you.

Off

Traditional

White

I&R Commencement Time Coding Instructions

Nancy Portner — Mon, 04 May 2026 14:15:06 +0000

I&R Commencement Time Coding Instructions Nancy Portner Mon, 05/04/2026 - 08:15

Below are important AiM time‑coding and MyLeave instructions to help you record your hours correctly.

For employees who ONLY use MyLeave to submit leave requests (non-AiM users)

Any hours you volunteer during commencement weekend (Saturday, May 2, or Sunday, May 3) can be used later as administrative leave.

Please see the Chancellor’s announcement Linked Here for instructions on how to request your earned administrative leave. Any administrative hours earned must be used on or before June 30, 2026.

For employees who use AiM to record timecards

Employees Required to Work Commencement

If an employee is REQUIRED to work as part of their campus role and responsibilities, they should discuss with their supervisor the options below:

FLSA Non-Exempt Employees (Eligible for Overtime)

Adjust Weekly Hours

Supervisors may reduce an employee’s work week hours to account for the required weekend commencement hours.

Example: An employee is scheduled to work a 40-hour workweek but is also required to work 6 hours for commencement on Saturday (5/2). If approved by the supervisor, the employee may instead work a 34-hour workweek and 6 hours on Saturday, 5/2 for commencement.

The 34 hours would be coded based on when more than half of the scheduled shift hours occur (e.g., RGS, SHF, 3SS).
The 6 hours worked on Saturday (5/2) should be coded as differential (3HW).

If Hours Cannot Be Adjusted

If an employee’s 40 hours cannot be reduced within the same week, then the employee will work a full 40-hour week plus the weekend commencement hours.
For all hours worked on Saturday, the employee must be compensated with all applicable overtime/comp time and differential pay (e.g., OTPOW, 3OW, CTPOW).

FLSA Exempt Employees (Not Eligible for Overtime)

Adjust Weekly Hours
Supervisors may choose to reduce an employee’s hours within the week to account for the required weekend commencement hours.

Example: An employee scheduled for a 40-hour workweek and required to work 6 hours on Saturday (5/2) may work 34 hours during the week and 6 hours on Saturday.

The 34 hours would be coded as RGS.
The 6 hours worked on Saturday (5/2) should also be coded as RGS.

If Hours Cannot Be Adjusted

If an employee’s 40 hours cannot be reduced within the same week, then the employees will work their full 40-hour workweek plus their weekend commencement hours.
Employees will receive an Administrative Leave Float Day (ADLV) for hours worked during commencement. Administrative Leave Float Day (ADLV) must be used by the end of the fiscal year (on or before June 30, 2026).

Employees Not Required to Work Commencement (Volunteers)

If an employee is NOT REQUIRED to work as part of their campus role and responsibilities, and their role is not directly tied to sponsoring or facilitating these events, they are then considered to be volunteering and their time is not considered work time. Volunteering in weekend campus events like commencement should be discussed with and approved by their supervisor.

If volunteer time is approved by supervisor, the following options apply:

FLSA Non-Exempt Employees

Adjust Weekly Hours

Supervisors may reduce an employee’s work week hours to account for the weekend commencement hours.

Example: An employee is scheduled to work a 40-hour workweek but is also volunteering to work 6 hours for commencement on Saturday (5/2). If approved by the supervisor, the employee may instead work a 34-hour workweek and 6 hours on Saturday, 5/2 for commencement.

The 34-hours should be coded based on when more than half of the scheduled shift hours occur (e.g., RGS, SHF, 3SS).
The 6 hours worked on Saturday (5/2) should be coded as differential (3HW).

If Hours Cannot Be Adjusted

If an employee’s 40 hours cannot be reduced within the same week, then the employees will work their full 40-hour week plus their weekend volunteer commencement hours.
The employee must be compensated with all applicable overtime/comp time and differential pay (e.g., OTPOW, 3OW, CTPOW).

FLSA Exempt Employees

Receive an Administrative Leave as a Float Day

Code Saturday (5/2) hours as RGS.
Employees will receive an Administrative Leave Float Day (ADLV) for hours worked during commencement. Administrative Leave Float Day (ADLV) must be used by the end of the fiscal year – June 30, 2026.

If you have questions about how to code your time or which option above applies to you, please reach out to your supervisor or Aliyah Vigil before submitting your time or leave request. Thank you for your flexibility and for supporting commencement.

Off

Traditional

White

Summer 2026 Tuition Assistance Benefit - application window opens May 1

Nancy Portner — Fri, 17 Apr 2026 16:17:20 +0000

Summer 2026 Tuition Assistance Benefit - application window opens May 1 Nancy Portner Fri, 04/17/2026 - 10:17

The application window for the summer 2026 Tuition Assistance Benefit (TAB) opens May 1. On most campuses, TAB allows you or a dependent to have up to 12 credits waived per academic year. For Boulder employees using it on the Boulder campus, dependents get a 40% tuition discount.

Regular, non-temporary employees working 20 hours or more per week are eligible to use TAB for themselves or their dependents. In general, if you qualify for health insurance through CU, you’re also eligible to apply for TAB.

There are benefit limits, including differences in use by campus and possible tax liability. To learn more, review the TAB website, the TAB Benefit Guide and Frequently Asked Questions.

TAB application steps

Before you begin the steps below, you or your dependents may want to review the eligibility information pages for employees and for dependents to understand which courses and programs are eligible for TAB use and which are not.

Step 1: Apply to the campus you or your dependent plan to attend. If you or your dependent want to take classes but are not pursuing a degree or certificate, follow that campus’ instructions for non-degree-seeking students. Those deadlines may be earlier than the TAB deadlines.

Note: The Boulder campus has separate non-degree application processes for CU employees and their dependents as compared to people with no affiliation to the university.

Step 2: Register for classes.

Step 3: Complete the Tuition Assistance Benefit Application in the employee portal. Employees must complete the TAB application for dependents. List backup class options in case your preferred class is full.

Step 4: Watch for confirmation from your campus Bursar’s Office that your tuition assistance has been applied to your account.

Step 5: If necessary, resubmit your TAB application. This will only be needed if you or your dependent change the class(es) you are requesting to have covered by TAB or your application was rejected due to an error.

Deadlines and applications

Visit the TAB page for your desired campus to find student application deadlines and links. Be sure to apply for TAB before your campus deadline.

Anschutz — June 8
Boulder — June 15
Denver— June 16
Colorado Springs — June 23

Off

Traditional

White

Reminder – use vacation leave by July 1

Anonymous — Tue, 14 Apr 2026 17:47:16 +0000

Reminder – use vacation leave by July 1 Anonymous (not verified) Tue, 04/14/2026 - 11:47

University Staff: CU allows full-time staff to keep a maximum of 44 days (or 352 hours) of vacation within a fiscal year (July 1 - June 30). If you meet this maximum, you must either take or schedule vacation before June 30, or you will lose it.

Classified Staff: Maximum accruals for Cassified staff members in regular appointments are based on months of service. See the Classified Staff Leave Policies chart for full details.

All staff should double check your leave balances now, and make plans to use any hours of vacation time over the maximum allowable accrual time before the July 1 leave sweep deadline. As always, vacation leave requests are subject to the approval of your supervisor; don’t wait until June to put in your leave requests. If you have any questions regarding vacation leave, please contact your supervisor.

Off

Traditional

White

Free BCycle memberships for CU Employees

Nancy Portner — Tue, 09 Sep 2025 14:52:26 +0000

Free BCycle memberships for CU Employees Nancy Portner Tue, 09/09/2025 - 08:52

CU employees are eligible for a free Boulder BCycle CU student and employee membership, thanks to a partnership between CU Boulder's Environmental Center and BCycle. Previously, employees received a discounted rate.

This membership gives you unlimited 60-minute rides - perfect for getting around campus or between CU locations. Just download the Boulder BCycle app and use your identikey@colorado.edu email address when registering.

Bike sharing is a convenient, eco-friendly way to connect to public transit, run errands, or simply enjoy Boulder - no need to worry about parking, locks, or maintenance. CU employee and student participation is expected to help push annual BCycle rides past 750,000!

Benefits of Boulder BCycle

A bike when you need one - you get unlimited 60 minute rides each day. Pick up a bike at any Boulder BCycle station and drop it off at a station near your destination
No need to buy a bike - with bike docking stations all across the city, it’s super convenient and easy to access a bike when and where you need one!
Connecting to public transit is a breeze - ride to a nearby Boulder BCycle dock and hop on the bus - no need to lug your bike on/off those bus racks
Not a mechanic? Not a problem - Boulder BCycle handles all the bike fleet maintenance so you don’t have to worry about flats, chains or tune ups
Safety-approved - all bikes have bright front/rear lights and a built in lock on every bike
No spandex necessary - Boulder BCycle bikes have a step-through frame and a comfortable seat, so you don’t have to bring a change of clothes to ride these bikes. Chain guards, fenders and mudflaps and a large front handlebar basket on all the Boulder BCycle bikes keep your work/school clothes squeaky clean

CU �鶹��Ժ and Employees: Free Membership

Thanks to the Environmental Center and their partnership with BCycle, CU students and employees get unlimited trips for 12 months as long as they are under 60 minutes; trip fees apply to all BCycle trips over one hour.

Sign up using the Boulder BCycle app:

Download the Boulder BCycle app to set up your account.
Click on the "Get a Pass" button.
Select the “CU Boulder Student and Employee” option.
Click on the blue "create account" button. Be sure you use your identikey@colorado.edu email address when registering (this is not your first.last@colorado.edu email address).
You can use the app to check out and return bikes at any Boulder BCycle station

Off

Traditional

White

Volunteer leave available to I&R staff

Nancy Portner — Thu, 04 Sep 2025 18:32:02 +0000

Volunteer leave available to I&R staff Nancy Portner Thu, 09/04/2025 - 12:32

I&R allows volunteer hours to be granted from work to serve the community in various ways. Volunteer time is credited on a fiscal year basis (July 1 through June 30). Some examples of this service may be as a volunteer worker at a charitable organization or attending a school function for one’s child or relative.

Volunteer leave must be requested from your supervisor and approved by the appointing authority.
16 hours of leave time is granted each fiscal year (pro-rated for appointments less than 100%). Staff who start on or after January 1 receive eight hours of volunteer time to be used before June 30.
Any unused portion as of June 30 is forfeited (hours do not roll forward).

Questions? Ask your supervisor or reach out to any member of the I&R HR team.

Off

Traditional

White

Check out Career Services' photo booth

Anonymous — Fri, 22 Aug 2025 18:08:58 +0000

Check out Career Services' photo booth Anonymous (not verified) Fri, 08/22/2025 - 12:08

Career Services has a photo booth that’s available to undergraduate students, graduate students, faculty and staff in need of a high-quality professional photo for a LinkedIn or other professional networking platform. The photo booth is located in the lobby of Career Services, S440 in the C4C, and is available during business hours, 9:00 a.m. to 3:30 p.m. Monday through Thursday.

The photo booth can be controlled from your smartphone by scanning a QR code. It will take three shots while offering advice on how to pose for an effective professional portrait. You can do some limited retouching on the Iris screen with the photo booth’s software or more retouching on your own device with any photo manipulation program after you receive the files via email.

Off

Traditional

White